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 About Captovation
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Overview Captovation, Inc. of Minneapolis, Minnesota specializes in the design and development of document capture products for the document management industry. The company prides itself on providing reliable, high-performance software programs and custom integration solutions that enable paper-intensive organizations to streamline their document capture processes. Captovation’s customizable software allows for an easy integration process into any document management system. This company profile will describe how Captovation is using its strengths to achieve a leadership position in document capture software. It will also elaborate on the environment and challenges that paper-intensive organizations face, Captovation’s role and mission in the document imaging sector, and the benefits Captovation, Inc. promises to organizations. Organizations realize how important paper is. It is safe to say that almost all day-to-day business transactions revolve around one thing - paper. From invoices and purchase orders, organizations use paper in a variety of ways. All this paper is great from a business standpoint because more paper may indirectly mean more business, but paper in general has its problems. Paper can be damaged, destroyed, easily lost, and in excess take up a lot of space. It is clear that in today’s fast-paced economy, managing paper has become a priority. Successful businesses understand that to move ahead and sustain financial growth, their customers need to be satisfied. To satisfy customers, organizations need to find new and better ways to serve and do business with them. With the help of today’s technology and computer software, organizations are finding that they can now streamline many of their business processes and procedures. The key for most organizations is being able to incorporate this technology into their current system quickly and cost-effectively. Most importantly, this new technology need not only benefit the customer, but also the organization. Paper-intensive
organizations are realizing that technology can help them with their
current paper problem. Organizations
are now able to turn their file rooms into production-level scanning and
indexing environments to digitize paper so that it can be stored within a document
management system. Furthermore,
by utilizing the power of the Internet, document capture can now
be done at a remote site. Captovation
Capture for example, gives organizations the ability to use just one document capture solution that offers true, distributed, Internet-based and
production-level capture capabilities. Everyone understands how important time is. Organizations especially understand that time is of the essence, and time is money. If an organization cannot serve one of their current or potential customers quickly and efficiently, they may lose that customer. Businesses that process a lot of paper on a daily basis understand this concept very well. For example, a large insurance company has many customers. Each customer has their own individual file, with the files sometimes being large and other times being small. These files are all put into file cabinets and are archived in alphabetical order. With all these files and file cabinets, it would take a person a significant amount of time to locate a specific file, find a particular document, and locate on the document important pieces of information. Every problem has a solution. In this case, document capture software integrated into a document imaging system would ease the paper burden of the insurance company. With document capture software; organizations are able to turn all paper documents into electronic images. Electronic document images can be easily stored and retrieved using the company’s computer system. Partnering document and Internet-based capture software with other resources such as high-speed scanners, network servers, and the Internet in general, provides an easy solution to manage and control paper documents. Captovation, Inc. is dedicated to becoming the leader of innovative document management by designing and developing the highest-quality software and integration solutions for unparalleled customer satisfaction. Captovation understands that one of the biggest concerns for businesses are the labor costs involved to scan and index documents. Captovation's suite of document and Internet-based capture modules is focused at streamlining the process to reduce cost. Captovation believes in fully supporting and servicing all current and potential customers. With the customer’s needs always being the focus, Captovation designs and develops software that requires little or no training, and can be easily integrated into most imaging systems. Captovation believes in developing software that can be used by any organization, large or small. Their latest program, Captovation Capture Version 5.0, now features production-level scanning and indexing, browser-based capture, universal document importing, automated bar code recognition, and check image capture. Benefits of Document Capture Software The benefits of using document and Internet-based capture software with an imaging system are numerous. By implementing capture software into their various departments, organizations are able to: - Improve the overall efficiency of their departments, and reduce labor costs. With high-speed scanners, an organization can easily scan tens of thousands of documents per day. A friendly user-interface helps to ensure that training will be minimal. Customizable document capture software such as Captovation Capture, allows organizations the freedom to modify the program to further meet their exact needs. Additional features such as OCR (Optical Character Recognition) and bar code recognition of images helps to automate the document indexing process. - Utilize all of their national or international offices to process time-sensitive documents. Web-based capture software helps to ease the paper burden on organizations that have one main, corporate office. All national or international offices can now have business documents sent directly to them for processing, and then those documents can be sent over the Internet in electronic form back to the corporate office to be stored within an imaging system. - Feel secure about where documents are going and how easily they can retrieve them. Capture software’s most important function is to make sure that every word, number, and symbol etc., from a paper document is digitized and put into electronic form. Without efficient and well-designed document capture software, document management and workflow systems are practically worthless. Nevertheless, integrated correctly, capture software is the most important component of a document management or workflow system. Compared to paper documents which can be easily misplaced, damaged, or destroyed, document images that are archived within a document management or workflow system are much more secure and can easily be retrieved. Captovation,
Inc. believes that they are the market leader in document and
Internet-based capture solutions for document management and workflow
systems. They have been
designing and developing document imaging software and providing custom
integration solutions for document
management systems since 1994. The
company’s products and custom integration solutions serve such vertical
markets as: government, finance, insurance, retail, industrial, health
care, and education. Large
corporations such as Best Buy, Costco, ING, and Food Lion are currently using software designed and
developed exclusively by Captovation. Captovation
currently has 70 certified resellers in North America.
Captovation’s flagship software program Captovation Capture, has enabled companies to have both a production level scanning and indexing environment, as well as a remote, distributed capture environment across the Internet. Their software and custom solutions enable paper-intensive companies to do things that before were simply not possible.
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