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Dental Associates to Implement Captovation® Web Capture Distributed capture will help the company improve information sharing across its offices MINNEAPOLIS, January 25, 2007—Captovation, a developer of document and check capture software, announced today that Dental Associates will implement Captovation’s Web Capture product at each of its eight Wisconsin office locations. Web Capture’s browser-based capture solution will help usher in a streamlined process for storing and accessing patient records. Dental Associates is a rapidly growing family dentistry chain in central and eastern Wisconsin with over 850 employees serving around 320,000 clients. Each time patients visit an office, their file (chart) is pulled and any new patient care documentation is added. Dental Associates’ challenge has been to make patient records available as needed at each of its locations, since clients often visit multiple offices. In the past they stored all patient records in file cabinets at each office. Changes to records were then photocopied, hand-delivered, faxed or mailed to other offices. This presented multiple issues, including an ever increasing need for space and the significant cost and time required to update records. Dental Associates’ goal was three-fold: reduce as much paper as possible, provide a single accurate record source and reduce cost, all without disrupting patient care. Dental Associates worked with SPSI (Systems and Programming Solutions, Inc.), a Captovation Value Added Reseller (VAR), to implement an electronic patient records solution, using Captovation Web Capture. Web Capture is a browser-based, thin-client document capture system that requires no manual software installation. This allows organizations to get remote capture sites up and running quickly and easily. “The solution for Dental Associates had to address the need for distributed desktop scanning and our Partner Captovation is a leader with this model. Additionally, the integration to the IBM repository and Web Capture became the ideal capture system for Dental Associates,” said Tim Casey, principal of SPSI. Employees now use Fujitsu model FI-5120C and FI-5530C scanners with Web Capture to scan patient care documents. After scanning, patient data is keyed off the image into pre-configured document index fields. Once indexed, document images and corresponding data are sent over the network to the Captovation Web Capture Server. The server then initiates the archival process into IBM Content Manager running on an IBM iSeries system. Once archived, authorized employees at any office can query the iSeries and electronically retrieve any patients’ information. Dental Associates purchased one Captovation Web Capture Server and 40 user licenses to facilitate desktop scanning. They plan to increase the number of user licenses as needed. About Captovation, Inc. Since 1994, Captovation has designed and developed document capture products for electronic document management systems (EDMS). Its flagship product, Captovation® Capture, is a suite of full-featured document capture modules that provides paper-intensive organizations the ability to capture, index, and archive business documents. This scalable, full-featured software can be fully integrated with virtually any EDMS on the market or re-branded and licensed under other software applications. Captovation Capture is sold through Captovation certified resellers and OEM partners. For more information, visit www.captovation.com.
About SPSI, Inc. Established in 1987, SPSI has been offering expertise in IT services and products for IBM mid-range, client/server, PC and network systems. SPSI offers solutions in software development, networking, training, e-business, consulting, document/content management, technical support and hardware. Our Distribution Systems practice focuses on warehousing, transportation and distribution integrated solutions. Our group of Staffing Specialists provides candidates with the IT skills required for help desk resources or complex project initiatives or development. SPSI has offices in Milwaukee and Madison and serves customers throughout the US. For more information, visit www.spsinet.com.
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